Office-based QHSE coordination role in Elland, supporting ISO 9001, ISO 14001 and ISO 45001 systems. You will maintain records, coordinate audits and track actions, with travel to other sites as required.
The role
As QHSE Coordinator, you will provide day-to-day coordination and administrative support for a client company’s established Quality, Health, Safety and Environmental management systems. Working under the direction of the Quality and Health & Safety Managers, you will help keep the systems organised, up to date and effective, with particular support for ISO 9001, ISO 14001 and ISO 45001. This is an office-based role in Elland, with no remote or hybrid working. Travel to other locations is required as needed for audits, inspections, training and improvement activities.
Responsibilities
- Coordinate and maintain QHSE documents, records, registers, databases and compliance evidence.
- Provide administrative support for the established ISO management systems, including document control and audit preparation.
- Coordinate internal audit and inspection schedules, assist with audits and inspections, and maintain the associated records.
- Track actions from audits, incidents, complaints, non-conformances, management reviews and improvement activities; follow up on updates and escalate overdue actions.
- Assist with investigations, root-cause analysis, corrective actions and effectiveness checks under the direction of the relevant manager.
- Maintain risk assessments, COSHH assessments, training records and other QHSE control records.
- Coordinate routine activities such as inductions, awareness sessions, fire drills, equipment checks and applicable environmental monitoring.
- Collect and organise quality, safety and environmental data for KPI reports, meetings and management updates.
- Provide QHSE information and practical administrative support to employees, field engineers, customers, suppliers and contractors.
- Support compliance with legal, regulatory, customer and company requirements, referring significant issues to the relevant manager.
- Arrange meetings, prepare information packs, record actions and maintain follow-up trackers.
- Support audits, inspections, training and improvement activities at other locations, travelling as required.
- Develop and propose an annual HSE action plan, work with site management to prioritise initiatives and help embed a proactive safety culture.
What you bring
- Relevant experience in a QHSE coordination or administrative role within an operational environment.
- Experience maintaining management-system records, audit evidence, action trackers and compliance documentation.
- Strong organisation, administration and prioritisation skills, accurate record keeping and attention to detail.
- Clear written and verbal communication with operational teams and managers.
- The ability to coordinate activities, monitor deadlines and follow actions through to completion.
- Practical problem-solving skills and confidence escalating concerns when needed.
- Working knowledge of QHSE principles and relevant UK legislation, and an understanding of ISO 9001, ISO 14001 and ISO 45001.
- Knowledge of document control, internal auditing, risk assessment, COSHH and corrective-action processes.
- Good working knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Teams.
- A NEBOSH General Certificate is desirable.
- An Internal Auditor qualification or practical audit experience for ISO 9001 and/or ISO 14001 is desirable.
- A recognised qualification in health and safety, environmental management or quality is desirable.
What is offered
- Ongoing learning and development, career progression pathways, and access to apprenticeships and development programmes.
- 25 days of annual leave plus bank holidays.
- An enhanced pension scheme.
- A death-in-service benefit worth three times salary.
- A company-funded medical cash plan and 24/7 access to a GP.
- Discretionary company sick pay.
- Retail discounts and a rewards platform.
- A cycle-to-work scheme and free independent mortgage advice.
- A dog-friendly office and annual office Christmas events.
- Free food on one Friday each month and company-funded family days out during the summer.